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- Transactions and Records Processor
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Transactions and Records Processor (Executive Assistant I); Human Resources
Posting # 1805
Department Description:
The role of Human Resources is to attract, retain and support a quality workforce so that collectively we can provide an exceptional educational experience for our students.
University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
Detailed Description:
Primarily responsible for the processing and maintaining the accuracy of input and control of employment/new hire, salary changes, and benefit record entries made into the computerized Human Resource Information System (HRIS). Responsible for analyzing and distributing source documents to appropriate HR, and Payroll staff for entries and/or verifications. Uses judgment and knowledge of HRIS system to evaluate accuracy and validity of source documents and works with submitting department to clarify or correct as needed.
Responsible for document imaging of employees documents in the BDMS-Xtender System; performs filing and maintaining documents pertaining to employees benefit information and other related personnel records.
Serves as primary liaison with Payroll for HRIS records and employment/new hire processing inquiries. Performs a wide range of tasks in support of the Human Resources Department, including assisting with the front desk reception and answering telephones concerning HR inquires, and assisting in researching employment/paperwork related issues.
Duties & Responsibilities:
TRANSACTIONS:
1. Organizes and controls record entries made to the computerized Human Resource Information System (HRIS), processing an estimated 70,000 to 80,000 source documents per year with accuracy and attention to detail. Uses judgment and knowledge to evaluate accuracy and validity of source documents and works directly with university managers, budget administrators, Payroll and HR colleagues to investigate and resolve various situations.
2. Maintains internal controls relating to personnel records and ensures established controls are followed.
3. Provides support and back-up to customer service assistant.
4. Serves as primary contact for records and certain HR inquiries.
RECORDS:
1. Performs daily scanning and indexing of employment documents into the BDMS-Xtender System. Also responsible for filing and maintain employees Benefit folder and other personnel records.
MISCELLANEOUS:
1. Performs a wide range of tasks in support of the Human Resources Department:
Job Requirements:
Minimum Qualifications:
A. Education: Two year degree, comparable education and/or experience.
B. Experience: Two years complex data entry. Human Resources, computerized HR/Payroll Records and records management responsibilities preferred.
C. Substitution: One year experience in a related field for each year of education.
Performance Expectations - Knowledge Skills and Abilities:
A. Knowledge of:
B. Skill in:
C. Ability to:
Tools & Equipment Used:
Computer/printer/copier/scanner
10 key Calculator
Multi-line phones
General office equipment
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Posting Salary: $18.16 - $20.00 per hour; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Special Application Instructions:
Visit https://jobs.sandiego.edu/cw/en-us/job/493911/transactions-and-records-processor-executive-assistant-i-human-resources to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu
Additional Details:
Hours: 37.5 per week
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit http://www.sandiego.edu/smokefree.
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