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Records Manager & Processing Archivist
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Position Number: 1223570
Location: San Diego, CA
Position Type: Libraries

Records Manager & Processing Archivist
University of San Diego

Department: Copley Library
Admin/Full-Time
Job IRC#28098

Job Description:
Under the supervision of the Head of Archives, Special Collections, and Digital Initiatives, the Records Manager and Processing Archivist is responsible for establishing and managing a records retention program for the university archives and processing new and existing archival collections in a wide variety of media formats. They participate in the creation of record retention schedules, finding aids, and digital collections for archival material, as well as providing supervision and training for support staff. The person in this position also provides research assistance and monitors the Archives/Special Collections Reading Room. This individual must have excellent organizational skills and possess a keen attention to detail. They will work in a highly collaborative work environment, which requires the ability to work with a range of departments across the university and the library. The Records Manager and Processing Archivist works Monday through Friday from 8:00 a.m. to 4:00 p.m. in the Archives, Special Collections, and Digital Initiatives Department. This employee works under the supervision of the Head of Archives, Special Collections, and Digital Initiatives. This employee supervises a graduate student or students and may supervise a staff employee while working in the Archives, Special Collections, and Digital Initiatives Department.

Duties and Responsibilities:
The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.

Records management

Responsible for creation and management of records retention schedule for the University Archives

Plans, schedules, and implements records retention work flows

Coordinates the transfer of records scheduled for retention by the archives

Communicates and interacts with University records creators and custodians to determine record and information management needs

Analyzes costs/benefits of using archival management systems

Documents standards, policies and best practices related to records management

Preserves university's website data having enduring value or unique significance

Supervises staff and student assistants working on records management projects

Processing university records, associated archival collections and personal papers

Accessions, arranges, describes, and preserves archival collections

Advises on workflow improvement, policy-setting, and technologies and tools related to archival arrangement and description.

Provides input on logistics and resource allocation for archival collections

Collaborates with the Department Head, Digital Initiatives Librarian, and Cataloging Department to devise and implement digitization for selected archival collections

Supervises staff and student assistants working on processing archival collections and archival digital projects

Archives/Special Collections work

Assists with reference and research assistance for Archives, Special Collections, and Digital Initiatives Department

Monitors Archives/Special Collections Reading Room

Helps to design and maintain the department's website

Other duties as assigned

Qualifications:
Minimum

Master's degree

Two years academic/research library experience in Archives/Special Collections

Records management experience

Archives processing experience including accessioning, arrangement, and finding aid creation

Evidence of effective project planning, management, and completion

Web-archiving experience

Supervisory experience

Preferred

Archives and/or records management coursework

Experience using Archive-It

Knowledge of copyright, intellectual property and privacy laws

Knowledge of description standards and metadata schema (e.g. Dublin Core, MARC, RDA, DACS, EAD3)

Knowledge of digital repository platforms (e.g., bepress, OAC, DSpace)

Experience in digital scanning, image editing, and/or web exhibits (e.g. Omeka)

Experience using platform scanners (e.g. Bookeye)

Experience with Online Archive of California

Knowledge of Millennium integrated library systems

Experience providing reference service in an archives or special collections environment

Experience working in a secured environment

Demonstrated ability to work with confidential information

Knowledge of preservation standards and best practices

Performance Expectations: Knowledge, Skills and Abilities

Possesses knowledge of records management issues and best practices

Possesses knowledge of archival theory and practice

Possesses knowledge of digital content standards and metadata schema (e.g. Dublin Core, MARC, RDA, EAD)

Possesses knowledge of digital scanning, image editing, and/or web page design

Possesses knowledge of Archives and Special Collections work routines

Possesses knowledge of copyright law and Copley Library/USD copyright policy

Ability to manage and prioritize multiple tasks and projects, working cooperatively with others or independently.

Ability to train, supervise, and evaluate staff and student workers

Ability to provide reference and research assistance

Strong service orientation and problem solving skills

Ability to handle complex analytical and detailed work

Ability to be flexible and agile

Ability to work with sensitive and confidential information in an appropriate manner

Excellent interpersonal, oral, and written communications skills

Demonstrates a commitment to continuous learning and to current trends related to

archives, records management, and digitization

Enforces and follows Copley Library and University policies

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Salary: Commensurate with experience; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Hours: 37.5 per week

Closing date: Open Until Filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visitwww.sandiego.edu/smokefree.

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at hr@sandiego.edu.