Job Details

Employment Opportunity

Cabrillo College is seeking applications for a temporary, part-time (20-24 hours per week) Program Specialist for the Student Employment office. The work days will be Monday through Friday with work hours to be arranged between the hours of 8:00 a.m. to 5:00 p.m. The hourly rate for this temporary, part-time position is $17.48.

Applications will be reviewed as they are received and will be accepted until the position is filled.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 45.13% are LatinX, 5.26% multi-ethnic, 2.64% Asian, 1.25% African-American, 0.79% Filipino, 0.30% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2018. At Cabrillo, 56.66% of students are students of color and 54.91% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

Examples of Duties

• Provides administrative and program support services for the Student Employment Office
• Provides information and assistance to students, potential students, clients and the public regarding program requirements and services
• Assists students with various College and outside agency procedures such as registration and completion of forms and documents
• Provides students with specific program resources, such as interpreters
• Provides information to the public, students and College staff that requires the use of judgment and the interpretation of policies, rules, and procedures
• Coordinates services with and refers students to other College staff and programs and to community support agencies, appropriate state and local regulatory or licensing agencies and other public groups
• Monitors budget allocations and expenditures, maintains financial and statistical records and prepares financial reports
• Assists in developing program budgets, objectives and procedures within College guidelines
• Monitors activity compliance with College policies and federal and state regulations
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of various files
• Maintains records and identifies and resolves discrepancies
• Operates standard office equipment
• Enters and retrieves data and prepares periodic and special reports, correspondence and other written materials using a personal computer system and various software such as email, word processing, spreadsheets, databases and website management
• Recruits, interviews and recommends selection of student assistants and other part-time support staff
• Assigns and directs work and instructs such assistants in work procedures
• May handle and balance program monies
• May coordinate class schedule information and facility use for a specific college program
• Performs related duties as required or assigned

Minimum Qualifications

Education and Experience

Equivalent to graduation from high school AND three (3) years of general clerical support or secretarial office assistant experience.

Please note: Education may be substituted for the experience on a year for year basis to a maximum of two (2) years.

Desirable:

College-level coursework in the program area of assignment

Knowledge of:

• Basic functions and programs of a community college or similar educational setting
• Program administration principles, including work organization and budget administration
• Operation of computer equipment and various software applications
• Applicable federal, state and College laws, rules and regulations
• Governmental, community and social service organizations and their functions
• The needs and sensitivities of special and disadvantaged student populations
• Standard office practices and procedures, including filing and the operation of office equipment
• Correct English usage, including spelling, grammar, and punctuation

Skill in:

• Applying and explaining relevant laws, regulations, policies, and procedures
• Analyzing problems, evaluating alternatives and making sound recommendations
• Coordinating multiple projects and meeting critical deadlines
• Exercising sound judgment within established guidelines
• Preparing clear, concise and complete records and other written materials
• Maintaining accurate records and files
• Maintaining confidentiality of information
• Establishing and maintaining effective working relationships
• Operating a keyboard with sufficient skill to enter data into a computer and producing correspondence, reports and other written materials using various software such as email, word processing, spreadsheet, databases, and website management

Additional Information

APPLICATION PROCESS:

**To be considered, each applicant must submit:

1. Completed online Cabrillo College Application
2. Job-related resume

APPLICANTS ARE ENCOURAGED TO SUBMIT:

• Documentation such as transcripts in response to this position's desirable qualification of college-level coursework in the program area of assignment

** If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge, and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces/sections or note "see resume." When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: personal photos, social security number, birthplace, birth date, age, and gender.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Meeting the posted requirements does not guarantee an invitation for an interview. Performance exam(s) may be administered.

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis screening results, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

Application Deadline: Application and attached required materials must be successfully submitted by 11:59 p.m. on: Thursday, August 1, 2019.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.