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Program Activity Manager/Upward Bound Director (Restricted)
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Position Number: 1255866
Location: San Diego, CA
Position Type: Other Administrative Positions

Program Activity Manager/Upward Bound Director (Restricted)

San Diego Community College District

Closing Date: 7/31/2018

Position Number: 00120179

Location: San Diego City College

Position Type:

The Position:
NOTE:
This is a restricted position and may continue contingent upon grant funding.

Under direction of the Dean of Student Development and Matriculation, the Program Activity Manager - TRiO Upward Bound Director (Restricted) will be responsible for overall project leadership and management, including hiring, training, supervising and evaluating of all Upward Bound staff; fiscal management; compliance with all applicable SDCC and federal regulations and policies; and project evaluation. The Upward Bound Director (Restricted) will be responsible for coordinating dissemination of information about the project; identifying, recruiting, and selecting participants; ensuring all mandatory and permissible service delivery; and tracking the ongoing progress of former participants. This position will act as a liaison with the target school, regional agencies, and postsecondary institutions. This position works with high school administrators, counselors and staff, representatives of community agencies, City College administration, faculty, and staff, institutional research, instructional and student services areas to ensure the success of students participating in the program. The Upward Bound Director (Restricted) will directly coordinate services related to academic instruction and support, financial aid/financial aid assistance, financial literacy, college visits, and cultural activities. Administrative assignment may include day, evening, weekend, and/or off campus work and/or hours.
Trends and challenges facing high school students' preparation for transition and access to college.
Academic support and retention program design, development, implementation and evaluation to best meet student needs.
Adherence to federal financial aid processes and requirements using Electronic Data Gathering, Analysis, and Retrieval (EDGAR).
Utilization of current technologies, student information resources and reporting systems to best serve students.
Outreach, recruitment, and retention of educationally under-served, low income or first-generation students or students with disabilities and academic need.

Major Responsibilities:
Typical duties include, but are not limited to: Planning, organizing, coordinating, and directing program activities and events. Coordinating activities designed to promote program recruitment and retention efforts. Coordinating academic/student support assistance programs, including tutoring. Coordinating program participation efforts and monitoring the progress of students. Representing the program at feeder high schools, other colleges and universities, as well as other organizational meetings. Providing information and referrals to students, parents, and high school personnel. Informing students, staff, and community about the TRIO/UB program. Developing, organizing, and supervising program related workshops, forums, conferences, trips, and events. Attending conferences, workshops, program training, and staff/committee meetings as directed. Developing marketing and promotional materials for the TRIO/UB Program. Conducting orientation sessions. Serving as a resource person to staff, students, partner organizations, and the community. Conducting training sessions and workshops for peer assistants, tutors, student ambassadors, and mentors. Work with the Office of Institutional Research and Effectiveness in order to assess and evaluate programs and services; Assisting in budget planning and maintenance. May supervise and oversee the work of counselors and other student support services faculty and staff. Tracking student contacts to monitor services required and providing follow-up throughout program participation. Providing data for institutional research. Performing follow-up studies and evaluations of program services. Developing, implementing and overseeing academic support programs to facilitate student success/achievement. Coordinating the implementation of objectives to accomplish operational plans and program goals in full compliance with all applicable federal regulations and requirements. Overseeing the recruitment and selection of project participants. Developing, authorizing, and monitoring expenditures and program budget in conjunction with and subject to review and approval by the Dean of Student Services and Enrollment Management. Evaluating the needs, interests, abilities, achievements, and aptitudes of program participants; making recommendations to assist the college in fulfilling its obligation to participating students. Developing and maintaining collaborative working relationships with instructional areas, college staff, outreach centers, feeder high schools, neighboring colleges, and community resource agencies; fostering effective high school/college relationships. Monitoring the progress of students and coordinating activities designed to assist students entering the program to successfully pursue and meet educational goals. Interpreting program regulations. Monitoring student files and overseeing case management. Explaining college and program policies and procedures. Preparing reports and developing program goals. Leading program marketing and public relations activities, articulating the purpose and intent of TRIO/UB in the community, to feeder high schools and across the District. Hiring, training, and supervising employees. Overseeing qualitative and quantitative data collection and analysis and program evaluation. Ensuring participant record-keeping is in compliance with federal confidentiality and privacy regulations. Working flexible hours, including evenings and weekends, when necessary. Performing other duties as assigned.

Qualifications:
Both of the following: (a) Masters degree; AND (b) One year of formal training, internship, or leadership experience reasonably related to the administrators administrative assignment

Desired Qualifications:
Knowledge: Applicable sections of State Education Codes. Broad knowledge of District operations, organization, practices and policies. Budget preparation and control. Changing technologies affecting existing programs in the areas assigned. Computer equipment, applications and programs for business services at a multi-campus community college district. Coordinating Multifaceted projects. Department of Education regulations governing administration grants. District policies, organization, operations and objectives. Goals of the Districts educational master plan. Governance systems for California Community College Districts. Interpret, apply and explain rules, regulations, policies and procedures. Laws, rules and regulations affecting the specific area to which assigned. Oral and written communication skills. Practices and techniques used in the specific are to which assigned. Principles of management, supervision and records maintenance. Principles of public administration, supervision and management. Research and analysis. Technical aspects of field of specialty. Skills and Abilities: Ability to use current computer and internet technology. Analyze narrative and statistical information and prepare clear and concise recommendations and proposals. Analyze situations accurately and recommend an effective course of action. Assure the timely preparation and distribution of required reports, records and documentation. Attend meetings and make oral presentations. Communicate effective both orally and in writing. Coordinate and manage special projects as assigned. Develop recommendations for improvements in business organization, space utilization, facilities and budget. Effective Communication and interpersonal skills. Implement programs through others while maintaining effective and harmonious relationships. Interpersonal skills including tact, patience and diplomacy. Maintain records and prepare reports. Meet schedules and time lines. Operate general office equipment. Planning and development of grant program activities. Prepare agreements and contracts for funding of district-wide programs. Provide technical expertise and serve as a resource to District administrators and other personnel regarding business services. Provide work direction and guidance to staff. Work independently with little directions. Training and Experience: A Masters Degree from accredited institution and three years experience working with community college faculty and counselors in a multicultural community. One year management experience is desirable.

Licenses:
Lifetime California Community College Chief Administrative Officer Credential [if posess]

Pay Information:
Range 14 ($6,726.50 $10,732.96) per month based on the current Management Salary Schedule.

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

This is a restricted position funded by a cooperative agreement with the Upward Bound Program/U.S. Department of Education through 9/30/22. The position could continue based upon renewal of funding through the Upward Bound Program/U.S. Department of Education.

To apply, visit: https://www.sdccdjobs.com

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.