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- Office Assistant, Learning & Engagement
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Office Assistant, Learning & Engagement
Cuyahoga Community College
Office Assistant, Learning & Engagement
Department: Learning & Engagement
Location: Western Campus
Reports To: Dean, Learning & Engagement, West
Recruitment Type: External/Internal
Requisition ID: req404
Employment Type: Full-Time Support Staff
Vacancy Number: 044-19
Union Position: Non-Union
Work Schedule: M-F, 8:30am-5pm
Number of Openings: 1
Job Description:
SUMMARY
Provides a full range of secretarial and scheduling support to both the supervisor and department.
ESSENTIAL FUNCTIONS
- Provides a full range of secretarial and scheduling support
- May manage the state mandated paperwork for the department, as well as required college documents
- Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
- Coordinates and arranges schedules and meetings, make appointments, prepares agendas, reserves and prepares facilities
- Establishes and maintains general files and records
- May manage supervisor's calendar and schedules his/her appointments
- Arranges programs, events, or conferences at other venues by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budgets
- Creates, maintains and tracks applicable departmental information
- Composes and prepares both routine and confidential correspondence, letters, memos, forms, reports and other documents
- May prepare records, agendas, notices and minutes
- May provide clerical support to the faculty evaluation process
- May attend meetings and transcribes notes
- May arrange travel plans and itineraries and compiles documents for travel-related meetings
- May provide functional supervision to part-time clerical staff, work-study students and student assistants as needed
- Performs other duties as assigned
- May manage the state mandated paperwork for the department, as well as required college documents
Qualifications:
REQUIRED QUALIFICATIONS
EDUCATION AND EXPERIENCE/TRAINING
KNOWLEDGE, SKILLS and ABILITIES
CRITICAL COMPETENCIES
VERY IMPORTANT COMPETENCIES
IMPORTANT COMPETENCIES
PREFERRED QUALIFICATIONS
EDUCATION AND EXPERIENCE/TRAINING
PHYSICAL DEMANDS/WORKING CONDITIONS
(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Special Note:
Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.
Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.
To view the full job posting and apply for this position, go to: https://tri-c.csod.com/ats/careersite/JobDetails.aspx?id=404
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