Job Details

Colgate University

Grants Assistant (part-time, with benefits)

Requisition Number: 2021S010Posting
Full Time/Part Time: Part Time
Division: Office of Advancement

Department Statement:
The Office of Corporate, Foundation, and Government Relations (Grants Office) manages and supports all of Colgates external grant-related activities including faculty sponsored research and institutional grants. The Grants Office secures financial support from foundations, corporations, and government sources for projects that support teaching, learning, and research at Colgate University.


Accountabilities:
Responsibilities include coordination of the daily operations of the department. Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.
- Maintain department records, research information, analyze data, prepare reports, edit, and format documents and presentations, and produce standard reports.
- Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.
- Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.
- Monitor departmental budgets and report on status, variances, and potential issues.
- Responsible for building and/or room scheduling and service requests, as required.
- Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
- May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division, or function, as assigned.


Professional Experience/Qualifications
- Excellent typing and computer-related skills including proficiency in MS Office and Google Drive.
- Excellent data management skills and rigorous attention to detail.
- Excellent proofreading, grammar, and spelling skills.
- The ability to work collegially with a diverse group of faculty and staff.
- The ability to prioritize tasks and work independently.
- The ability to manage detailed, confidential, and sensitive information.

Preferred Qualifications
- Previous experience working in higher education is desirable.
- Prior experience working with Banner is desirable.


Education
An associates degree and a minimum of two years related experience is required; or a combination of education and experience from which comparable skills are obtained.


Other Information
Candidates with an interest in grant writing and/or higher education and non-profit grant seeking are especially encouraged to apply.

Optional: if desired, provide three professional references. You can upload a document in the Applicant Documents, Optional Documents section. References are not contacted without an applicants prior knowledge.


Work Schedule:
Weekdays; 20 hours per week.

Job Open Date:
03/26/2021

Job Close Date:
7/27/2021

Open Until Filled
Yes

Special Instructions Summary


EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.


To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/3229








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