Job Details

This ad is expired.
Cabrillo College
  • Position Number: 1364971
  • Location: Aptos, CA
  • Position Type: Computer and Information Technology

Instructional Procedures Analyst

Cabrillo College

Closing Date/Time:


Job Type:



Instructional Procedures Analyst

Aptos, CA

Job Type


Job Number

1/28/2019 11:59 PM Pacific

Employment Opportunity
This full-time (100%) Instructional Procedures Analyst performs complex professional work in coordinating curriculum actions in the preparation and dissemination of the College catalog and schedules; prepares reports and conducts research and analysis for projects; defines and analyzes problems and designs, recommends and implements computer-based and other solutions; provides varied program assistance to the overall instructional program; and performs related duties as required or assigned.

In addition, an Instructional Procedures Analyst position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 45.13% are LatinX, 5.26% multi-ethnic, 2.64% Asian, 1.25% African-American, 0.79% Filipino, 0.30% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2018. At Cabrillo, 56.66% of students are students of color and 54.91% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

Examples of Duties
  • After instructional program decisions have been reached, coordinates the production of the College catalog and class schedules by auditing schedule input from the division level, proofreading the final copy for accuracy, and ensuring the timely printing and distribution of the final document
  • Independently researches information, compiles data, and prepares a wide variety of statistical and periodic or special reports related to instructional activities
  • Analyzes data and makes recommendations for and implements programs relating to the institutional component
  • Applies spreadsheet and database techniques using a personal or on-line computer and related software to produce reports and records
  • Interfaces with faculty, administration, staff, students and community organizations
  • Acts as liaison governmental agencies (including the Chancellor's Office) and others to provide information and assistance regarding the instructional programs
  • Prepares manuals and provides training to division staff on new and existing system techniques
  • Inputs information to the curriculum data base, which includes tracking of new and revised curriculum
  • Audits resulting reports
  • Performs technical, complex and specialized data collection, analysis and report generation
  • Prepares correspondence, reports and other written materials
  • Maintains accurate records and files
  • Attends to details for meeting arrangements, such as preparing agendas and distributing notification and materials
  • Operates a variety of standard office equipment
  • Performs general office support work, including maintaining files and transmitting information
  • Coordinates and performs responsible work related tot he preparation, data entry, proofing, auditing, editing, and maintenance of class schedules and schedule changes for division faculty assignments
  • Based on schedule design information, supports schedule production, e.g. coordinates room assignments, communicates status with faculty, and maintains faculty availability status
  • Oversees all schedule production aspects and proofs schedule of classes, schedule change forms, faculty assignment sheets and teaching units
  • Responds to audit information requests related to course scheduling
  • May direct the work of others on a project basis
  • Performs related duties as required or assigned

    Minimum Qualifications
    Education and Experience:

    Equivalent to completion of two (2) years of college in an appropriate field AND two (2) years of instructional or similar program support and/or coordination which has included computer-based data analysis and report production skills.

    Knowledge of:
  • Analytical and survey methods and procedures, including report writing
  • System analysis and interpretation
  • Techniques of project scheduling, time management and coordination
  • Curriculum process procedures and class schedule construction
  • Relevant sections of the California Education Code and other laws and regulations concerning California Community College curriculum
  • Basic goals and functions of this educational institution
  • Basic budgetary principles and practices
  • Business mathematics, including statistical methods
  • Standard office practices and procedures, including filing and the operation of standard office equipment
  • Computer applications related to the work, including database applications and word processing

    Skill in and Ability to:
  • Compile and produce an accurate class schedule and College catalog
  • Maintain and update extensive computer records and files
  • Work independently with minimal supervision
  • Provide training and work direction to others
  • Effective organizational and interpersonal skills to coordinate complex activities and complete assignments under pressure of time constraints and competing demands and deadlines
  • Analyze administrative systems and participate in the planning, revisions, and implementation of new systems
  • Analyze information, solve problems and develop procedures to clearly define objectives, identify alternatives, make written and verbal recommendations and implement procedural change to effectively meet the needs, as assigned
  • Use database techniques and spreadsheet applications to produce reports
  • Interpret and apply complex regulations and procedures
  • Meet critical deadlines
  • Make accurate mathematical calculations
  • Prepare reports, correspondence, and other written materials
  • Exercise initiative and sound judgment within established guidelines
  • Maintain detailed and accurate records and files
  • Establishing and maintaining effective working relationships with those contacted in the course of the work

  • Experience that has provided a familiarity with class scheduling in a college setting
  • Knowledge of Datatel Colleague/Benefactor, UniData databases, and related report-writing tools

    Additional Information
    Current Salary: *$4,502 to $4,963
    per month to start; seven step schedule to $6,033 per month. Full-time, 100% assignment (40 hours per week), 12 months per year. Monday through Friday, 8:00 a.m. - 5:00 p.m. with evenings and weekends as required. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

    * Cabrillo College reserves the right at its discretion to hire classified and confidential employees at a higher starting step placement, up to step three, in acknowledgment of an individual's previous job-related work experience. Please note: It is the applicants responsibility to ensure their application materials include the work-related experience they wish to be considered for a higher step placement. The Human Resources department will make their determination based on the information in the application materials received.

    Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, life, and short-term/long-term disability insurance. Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be $0 or otherwise relatively low.

    The Cabrillo Classified Employees Union (CCEU) is the exclusive bargaining representative for classified employees. Classified employees who elect to join CCEU agree to have a monthly payroll deduction equal to the current membership dues rate, which is generally a percentage of gross monthly compensation.

    Application Process:
    **To be considered, each applicant MUST SUBMIT:
    1. Completed online Cabrillo College Application
    2. Job-related resume
    3. Verification of educational and experience qualifications (Foreign transcripts must be translated to determine equivalency to U.S. standards. (Download PDF reader) Any fee for such translations is paid by the applicant.)
  • Transcripts from all colleges attended showing degree conferred, if applicable (unofficial transcripts, copies, and downloads are acceptable) to demonstrate the qualification re: college coursework listed in this announcement. Please note diplomas are not accepted in place of college transcripts. If selected it is the responsibility of the candidate to provide official transcripts, diplomas, degrees, or other documents as may be requested.

    ** If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

    Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

    Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge, and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces/sections or note "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: personal photos, social security number, birthplace, birth date, age, and gender.

    Selection Procedure:
    Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Meeting the posted requirements does not guarantee an invitation for an interview. Performance exam(s) may be administered.

    Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis screening results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

    Application Deadline: Application and attached required materials must be successfully submitted by 11:59 p.m. on: Monday, January 28, 2019.

    Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.

    To apply, visit:

    To apply, please visit:

    Copyright 2017 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency