Job Details

San Jose/Evergreen Community College District
  • Position Number: 1764498
  • Location: San Jose, CA
  • Position Type: Admissions/Enrollment


San Jose/Evergreen Community College District

Close/First Review Date: 01/26/2020

Campus Location: Evergreen Valley College

Position Description:

The Evaluations Specialist reports to the Dean of Enrollment Services at Evergreen Valley College. The work schedule is 12 months per year; 40 hours per week; Monday - Thursday; 9:00 a.m.- 6:00 p.m. and Friday; 8:00 a.m. - 5:00 p.m.

This position is represented by CSEA (California School Employees Association), Chapter 363.


Under the direction of an assigned administrator, the Evaluations Specialist performs a variety of specialized duties involved in evaluation of transcripts; interprets and evaluates independently prior college education credit, course equivalency, high school credit and other measures utilized to determine completion of units to be granted to incoming students; evaluate graduation candidates to assure District and State general education requirements have been met.


1. Evaluate transcripts from other colleges, high schools or other institutions; determine number of equivalent units accepted from other colleges, converting units where applicable and determining which classes meet graduation requirements.

2. Evaluate student records for graduation and make final determination of degree awards; input graduation information from student degree application into student information system; resolve discrepancies regarding major codes and degree availability status; approve degrees according to established procedures.

3. Advise and assist counselors and students concerning graduation requirements, foreign student documents and transcripts, course and unit evaluations; evaluate, review, approve or deny graduation petitions, certificates of achievement and academic renewal.

4. Evaluate and grant credit for special programs.

5. Respond to requests for course descriptions from other institutions.

6. Assist with correcting student academic records and recalculating grade points and semester units; enter academic notations; post credits and grades.

7. Complete State-mandated reports on graduation statistics, survey requests and questionnaires.

8. Reconcile grade and positive attendance edits with missing grades and hours; compile and monitor late lists of grades and census.

9. Provide specialized information and assistance to students, staff, counselors, administrators and others regarding course equivalencies, school policies and procedures military credit, test scores and graduation requirements; resolve problems as necessary.

10. Plan and implement cap and gown, honor cord and announcement sales and distribution; prepare letters to candidates and distribute to candidates; assist in planning and coordinating graduation ceremonies; order diplomas.

11. Train and provide work direction to other employees.

12. Assist in certification of enrollment for students obtaining financial aid, insurance, employment and deferment of loan payments.

13. Assist in processing of official transcript requests; receive requests, file, prepare transcripts and test scores.

14. Assist in other areas of Admissions and Records as required.

15. Perform other related duties as assigned.


1. Pertinent federal, state and district rules, regulations and policies of financial aid programs.

2. Proper techniques involved in evaluating transcripts.

3. District policies and practices in Admissions and Records.

4. Applicable sections of State Education Code and other applicable laws

5. Modern office practices, procedures and equipment.

6. Record-keeping techniques.

7. Oral and written communication skills.

8. Telephone techniques and etiquette.

9. Interpersonal skills using tact, patience and courtesy.

10. Principles and practices of supervision and training.

11. Technical aspects of field of specialty.

12. Basic research methods.

Skills and Ability to:

1. Analyze a variety of written material and data, including course descriptions, college catalogs, test scores and State education codes.

2. Add, subtract, multiply and divide quickly and accurately.

3. Understand and follow oral and written directions.

4. Communicate effectively both orally and in writing.

5. Read, interpret, apply and explain rules, regulations, policies and procedures.

6. Complete work with many interruptions.

7. Maintain records and prepare reports.

8. Establish and maintain cooperative and effective working relationships with others.

9. Train and provide work direction to others.

10. Work independently with little supervision; prioritize work and meet schedules.

Required Qualifications:

1. An Associate degree from an accredited institution.

2. Three years of experience in a college admissions and records position.

Desired Qualifications:
1. Bilingual abilities, desirable.

Districts Diversity Requirements
  • Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
  • Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the Districts hiring policy; or demonstrated equivalent transferable skills to do so.

    Salary Range:
    $54,092 - $67,013 Annual Salary (Range 82: Classified Salary Schedule Fiscal Year 2018-2019). Starting placement is generally at Step 1.

    Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 18 paid holidays.

    To be considered for this position please visit our web site and apply on line at the following link:

    About San Jose/Evergreen Community College District
    The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

    As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% AA Degree and Transfer to a 4-Year College/ University, the Districts emphasis on student success makes it a recognized educational leader in the State.

    The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

    Copyright 2017 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency