Job Details
VICE PRESIDENT, ADMINISTRATIVE SERVICES
VICE PRESIDENT, ADMINISTRATIVE SERVICES
San Jose/Evergreen Community College District
Close/First Review Date: 02/22/2026
Work Location: San Jose City College
Position Description:
POSITION SUMMARY
The Vice President of Administrative Services reports to the College President at San Jose City College. This is a full time, 12 months per year, classified management position.
POSITION PURPOSE
Under policy direction, the Vice President, Administrative Services plans, develops, organizes, coordinates, administers, reviews and evaluates the assigned colleges Administrative Services division including College Fiscal Services, Facilities and Technology Services; serves as an advisor to the college President, Chancellor and Board of Trustees on financial matters and administrative support services to provide a safe, student-centered learning environment; provides leadership in long-term planning of programs, policy and resource allocation; and performs other duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below exemplify the work of the classification and assigned duties may include work which is similar, related or a logical assignment to this class.
1. Plans, directs, and controls the activities, services, and operations of assigned college Admin-istrative Services division; serves as a member of the Presidents Executive Leadership Team and provides leadership in formulating and executing college strategic plans, goals, objectives, policies and priorities to facilitate equitable access to student support and educational planning with the colleges Education Master Plan and District objectives.
2. Directs the development and implementation of the strategic direction of the Administrative Services division; identifies goals, objectives and measurable outcomes for the division; provides leadership in fiscal and budgetary administration, financial analysis, facilities improvement, maintenance and operations, and technology support services.
3. Plans, directs, and evaluates the work assignments and performance of management and staff; interviews and participates in selecting managers and employees; oversees performance review processes; trains, counsels, and disciplines employees according to established policies and procedures.
4. Consults on a variety of complex and sensitive budgetary, funding and financial issues; conducts a variety of financial planning, forecasts, analysis, and negotiations associated with funding/revenue generation, partnerships, grants, and the colleges financial performance; prepares a variety of reports and statements; ensures college compliance with the terms of labor agreements and state and federal financial regulations.
5. Directs and coordinates timely and accurate preparation and submission of materials and information regarding college budgets and other sources of funding; controls and directs the classification of all college expenditures; monitors all purchases and contracts for compliance with funding requirements and state and federal laws governing the use of public funds and grants.
6. Through subordinate manager, directs and manages preparation and maintenance of college and student accounting and financial records for all general fund, categorically-funded and grant-funded programs, services and operations; reviews and approves the work of staff performing college accounting, accounts payable/receivable and student accounting functions including financial aid disbursements; participates in analyzing impacts of college grant-funded programs on the Districts general fund budget and internal control/compliance requirements.
7. Directs the colleges year-end closing of books and the preparation of financial statements; liaises with the District Office in preparing annual state financial reports and other quarterly and annual financial reports and ensures timely submission to state; coordinates the compilation of information and develops a variety of financial statements and narratives; leads and participates in audits.
8. Plans, directs and evaluates short-term problem solving and long-range facilities strategic development; represents the college and participates in the planning, development and implementation of bond-funded projects for new construction and renovation of existing campus spaces; ensures projects meet college needs, are fiscally responsible and comply with bond/funding sources and state and federal regulations; collaborates with the District Office and internal and external stakeholders during the life cycle of the project to develop, enforce and evaluate milestones and deliverables.
9. Plans, directs, and controls the operations of the campuss physical facilities involving custodial services, maintenance, grounds services, security and safety; makes recommendations and approves plans and specifications for facilities improvements; communicates with appropriate custodial and maintenance managers regarding priorities and project needs; ensures facilities are accessible and compliant with American with Disabilities Act (ADA).
10. Oversees the administration and maintenance of campus technology services pertaining to computer hardware, software, networks, and systems; manages the use of existing, new, and emerging technologies to support students, staff and faculty; leads the efforts to secure data and manage campus technology infrastructure to support operational needs.
11. Provides leadership to campus food service management, bookstore and vending operations; directs and coordinates vendor contract development, approval and enforcement to ensure process compliance and proper procurement procedures; maintains accountability for applicable statutes, regulations, and District accounting, purchasing, payroll and fiscal reporting policies and procedures for all campus auxiliary services.
12. Oversees and directs fixed-asset management and surplus disposal program.
13. Analyzes proposed state and federal laws, regulations and court decisions for their impact on District practices and operations; recommends and implements policy and procedure changes consistent with requirements.
14. Integrates the colleges use of institutional research and data analysis to make informed institutional decisions including evaluating priorities, program review, financial decision making, and budgeting; assumes overall accountability for the success of assigned departments, ensuring standards are established and achieved; develops and monitors division performance metrics.
15. Represents the college in dealings with the District Office, elected officials, college management, faculty and staff, the media, other community colleges and educational institutions, and business and community groups in the Presidents absence.
16. Analyzes proposed state and federal laws, regulations and court decisions for their impact on District practices and operations; recommends and implements policy and procedure changes consistent with requirements.
17. Supports and maintains effective relationships among administrative departments and college administration, faculty, staff, and students through participation in college events; cultivates positive working relationships within the District and across the colleges to build confidence and satisfaction with Administrative Services.
18. Leads and participates in participatory governance and collaborates with college and District committees, advisory groups, academic senate, classified leadership and other employee and student groups on a variety of institutional issues.
19. Attends Board meetings and college and District committee meetings; researches background information and prepares and presents agenda items and reports.
20. Acts for the President in that individuals absence.
21. Performs other duties as assign.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
1. Theory, principles and practices of public administration, including long-range goal setting and strategic planning, program development, implementation and evaluation, project management, procurement and public records management.
2. District mission, objectives, organization, operations and policies.
3. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.
4. Principles and practices of business and financial management of public educational institutions.
5. Statewide initiatives and policies impacting community college funding and financial operations.
6. Principles, practices and procedures of internal control, risk management and audit.
7. Principles and practices of public agency budget development and management and grant track-ing and monitoring.
8. Principles and practices of student financial aid programs.
9. Principles and practices of information technology systems and other organizational computing.
10. Federal, state and other applicable laws and regulations and District policies and procedures governing enrollment services including applicable sections of California Education Code, Title 5, Family Educational Rights and Privacy Act (FERPA) and Internal Revenue Service (IRS).
11. Practices and standards of research and analysis.
12. Theories and techniques of negotiation, mediation and conflict resolution.
13. Principles and practices of effective large-organization management and supervision.
14. Principles and practices of organizational improvement and culture change.
15. Board Policies, Administrative Regulations, Accrediting Commission for Community & Junior Colleges Standards, Human Resources procedures and collective bargaining agreements.
Skills and Abilities to:
1. Plan, organize, control and direct the Administrative Services divisions operations and services.
2. Work collaboratively with the President, other administrators, employees and the community to support both the college and Districts mission and the Strategic Plans goals, objectives, and priorities.
3. Analyze complex financial and statistical data and prepare accounting statements, reports, sum-mary conclusions and recommendations in accordance with generally accepted accounting prin-ciples and legal requirements.
4. Evaluate financial management practices and make sound recommendations for improvement.
5. Develop and implement appropriate policies, procedures and controls.
6. Provide administrative oversight and financial management including effective utilization of staff and resources, performing operational and mandated reporting, and ensuring college financial compliance.
7. Administer and negotiate a variety of contracts, partnerships, and disciplinary actions and agree-ments.
8. Organize and chair meetings, lead workshops, facilitate group discussions, and involve staff in idea generation, goal setting, and decision making.
9. Represent the District and college effectively to outside organizations and individuals and identify and respond to sensitive community and organizational issues, concerns, and needs.
10. Apply objective and fair assessments in decision making and personnel matters.
11. Select, motivate and evaluate managers, faculty and staff and provide for their training and professional development.
12. Develop and implement appropriate procedures and internal controls.
13. Establish and maintain cooperative and effective working relationships with others.
14. Operate a computer and use standard business software, enterprise systems and HRIS systems.
The Vice President of Administrative Services reports to the College President at San Jose City College. This is a full time, 12 months per year, classified management position.
POSITION PURPOSE
Under policy direction, the Vice President, Administrative Services plans, develops, organizes, coordinates, administers, reviews and evaluates the assigned colleges Administrative Services division including College Fiscal Services, Facilities and Technology Services; serves as an advisor to the college President, Chancellor and Board of Trustees on financial matters and administrative support services to provide a safe, student-centered learning environment; provides leadership in long-term planning of programs, policy and resource allocation; and performs other duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below exemplify the work of the classification and assigned duties may include work which is similar, related or a logical assignment to this class.
1. Plans, directs, and controls the activities, services, and operations of assigned college Admin-istrative Services division; serves as a member of the Presidents Executive Leadership Team and provides leadership in formulating and executing college strategic plans, goals, objectives, policies and priorities to facilitate equitable access to student support and educational planning with the colleges Education Master Plan and District objectives.
2. Directs the development and implementation of the strategic direction of the Administrative Services division; identifies goals, objectives and measurable outcomes for the division; provides leadership in fiscal and budgetary administration, financial analysis, facilities improvement, maintenance and operations, and technology support services.
3. Plans, directs, and evaluates the work assignments and performance of management and staff; interviews and participates in selecting managers and employees; oversees performance review processes; trains, counsels, and disciplines employees according to established policies and procedures.
4. Consults on a variety of complex and sensitive budgetary, funding and financial issues; conducts a variety of financial planning, forecasts, analysis, and negotiations associated with funding/revenue generation, partnerships, grants, and the colleges financial performance; prepares a variety of reports and statements; ensures college compliance with the terms of labor agreements and state and federal financial regulations.
5. Directs and coordinates timely and accurate preparation and submission of materials and information regarding college budgets and other sources of funding; controls and directs the classification of all college expenditures; monitors all purchases and contracts for compliance with funding requirements and state and federal laws governing the use of public funds and grants.
6. Through subordinate manager, directs and manages preparation and maintenance of college and student accounting and financial records for all general fund, categorically-funded and grant-funded programs, services and operations; reviews and approves the work of staff performing college accounting, accounts payable/receivable and student accounting functions including financial aid disbursements; participates in analyzing impacts of college grant-funded programs on the Districts general fund budget and internal control/compliance requirements.
7. Directs the colleges year-end closing of books and the preparation of financial statements; liaises with the District Office in preparing annual state financial reports and other quarterly and annual financial reports and ensures timely submission to state; coordinates the compilation of information and develops a variety of financial statements and narratives; leads and participates in audits.
8. Plans, directs and evaluates short-term problem solving and long-range facilities strategic development; represents the college and participates in the planning, development and implementation of bond-funded projects for new construction and renovation of existing campus spaces; ensures projects meet college needs, are fiscally responsible and comply with bond/funding sources and state and federal regulations; collaborates with the District Office and internal and external stakeholders during the life cycle of the project to develop, enforce and evaluate milestones and deliverables.
9. Plans, directs, and controls the operations of the campuss physical facilities involving custodial services, maintenance, grounds services, security and safety; makes recommendations and approves plans and specifications for facilities improvements; communicates with appropriate custodial and maintenance managers regarding priorities and project needs; ensures facilities are accessible and compliant with American with Disabilities Act (ADA).
10. Oversees the administration and maintenance of campus technology services pertaining to computer hardware, software, networks, and systems; manages the use of existing, new, and emerging technologies to support students, staff and faculty; leads the efforts to secure data and manage campus technology infrastructure to support operational needs.
11. Provides leadership to campus food service management, bookstore and vending operations; directs and coordinates vendor contract development, approval and enforcement to ensure process compliance and proper procurement procedures; maintains accountability for applicable statutes, regulations, and District accounting, purchasing, payroll and fiscal reporting policies and procedures for all campus auxiliary services.
12. Oversees and directs fixed-asset management and surplus disposal program.
13. Analyzes proposed state and federal laws, regulations and court decisions for their impact on District practices and operations; recommends and implements policy and procedure changes consistent with requirements.
14. Integrates the colleges use of institutional research and data analysis to make informed institutional decisions including evaluating priorities, program review, financial decision making, and budgeting; assumes overall accountability for the success of assigned departments, ensuring standards are established and achieved; develops and monitors division performance metrics.
15. Represents the college in dealings with the District Office, elected officials, college management, faculty and staff, the media, other community colleges and educational institutions, and business and community groups in the Presidents absence.
16. Analyzes proposed state and federal laws, regulations and court decisions for their impact on District practices and operations; recommends and implements policy and procedure changes consistent with requirements.
17. Supports and maintains effective relationships among administrative departments and college administration, faculty, staff, and students through participation in college events; cultivates positive working relationships within the District and across the colleges to build confidence and satisfaction with Administrative Services.
18. Leads and participates in participatory governance and collaborates with college and District committees, advisory groups, academic senate, classified leadership and other employee and student groups on a variety of institutional issues.
19. Attends Board meetings and college and District committee meetings; researches background information and prepares and presents agenda items and reports.
20. Acts for the President in that individuals absence.
21. Performs other duties as assign.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
1. Theory, principles and practices of public administration, including long-range goal setting and strategic planning, program development, implementation and evaluation, project management, procurement and public records management.
2. District mission, objectives, organization, operations and policies.
3. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.
4. Principles and practices of business and financial management of public educational institutions.
5. Statewide initiatives and policies impacting community college funding and financial operations.
6. Principles, practices and procedures of internal control, risk management and audit.
7. Principles and practices of public agency budget development and management and grant track-ing and monitoring.
8. Principles and practices of student financial aid programs.
9. Principles and practices of information technology systems and other organizational computing.
10. Federal, state and other applicable laws and regulations and District policies and procedures governing enrollment services including applicable sections of California Education Code, Title 5, Family Educational Rights and Privacy Act (FERPA) and Internal Revenue Service (IRS).
11. Practices and standards of research and analysis.
12. Theories and techniques of negotiation, mediation and conflict resolution.
13. Principles and practices of effective large-organization management and supervision.
14. Principles and practices of organizational improvement and culture change.
15. Board Policies, Administrative Regulations, Accrediting Commission for Community & Junior Colleges Standards, Human Resources procedures and collective bargaining agreements.
Skills and Abilities to:
1. Plan, organize, control and direct the Administrative Services divisions operations and services.
2. Work collaboratively with the President, other administrators, employees and the community to support both the college and Districts mission and the Strategic Plans goals, objectives, and priorities.
3. Analyze complex financial and statistical data and prepare accounting statements, reports, sum-mary conclusions and recommendations in accordance with generally accepted accounting prin-ciples and legal requirements.
4. Evaluate financial management practices and make sound recommendations for improvement.
5. Develop and implement appropriate policies, procedures and controls.
6. Provide administrative oversight and financial management including effective utilization of staff and resources, performing operational and mandated reporting, and ensuring college financial compliance.
7. Administer and negotiate a variety of contracts, partnerships, and disciplinary actions and agree-ments.
8. Organize and chair meetings, lead workshops, facilitate group discussions, and involve staff in idea generation, goal setting, and decision making.
9. Represent the District and college effectively to outside organizations and individuals and identify and respond to sensitive community and organizational issues, concerns, and needs.
10. Apply objective and fair assessments in decision making and personnel matters.
11. Select, motivate and evaluate managers, faculty and staff and provide for their training and professional development.
12. Develop and implement appropriate procedures and internal controls.
13. Establish and maintain cooperative and effective working relationships with others.
14. Operate a computer and use standard business software, enterprise systems and HRIS systems.
Required Qualifications:
EDUCATION AND EXPERIENCE
Bachelors degree from an accredited institution in business administration, public administration, accounting, or a closely related field.
Eight years of progressively responsible experience in providing fiscal services including two at a manager or director level.
Bachelors degree from an accredited institution in business administration, public administration, accounting, or a closely related field.
Eight years of progressively responsible experience in providing fiscal services including two at a manager or director level.
Desired Qualifications:
1. Financial management experience in a multi-college community college district.
2. A valid California drivers license and the ability to maintain insurability under the Districts vehicle insurance program or the ability to travel to other District campuses and locations.
2. A valid California drivers license and the ability to maintain insurability under the Districts vehicle insurance program or the ability to travel to other District campuses and locations.
Districts Diversity Requirements
Salary Range:
$225,815 - $274,480 Annual Salary (Range M38: Management 2025-2026 Salary Schedule). Starting salary placement is generally at Step 1.
Benefits:
In addition to the salary, this position qualifies for the choice of one of the Districts excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO]); dental (Delta Dental PPO); vision (VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long-term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP).
In addition, the District contributes an additional 26.81% of the employees salary towards an eligible employees pension (CalPERS).
Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).
Managers, Supervisor and Confidential employees earn 22 days per year of vacation, up to 12 sick leave days and 6 administrative leave days. There are currently 20 paid holidays.
To be considered for this position please visit our web site and apply on line at the following link: https://sjeccd.peopleadmin.com/
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the Districts emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
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