Administrative Assistant II, Professional and Continuing Education
Posting # 1457
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
The administrative assistant for the Division of Professional and Continuing Education (PCE) at the University of San Diego serves in the capacity of general office management for the department, creating and maintaining various databases, making travel arrangements, coordinating special events, preparing and submitting expense reports, and taking/producing minutes. Provides administrative support to the Associate Provost of Professional and Continuing Education, senior director, and department directors, including technical word processing, photocopying, transcription, mail distribution, answering telephones, taking messages, running errands, scheduling meetings, and acting as liaison between staff and students. Operates under the close supervision of the Associate Provost of PCE and receives work direction from department directors.
Duties and Responsibilities
1. Creates, compiles and maintains PCE phone directory, maintains approved supply list.
2. Makes travel arrangements for Associate Provost and PCE Directors as needed.
3. Coordinates various departmental events, including:
4. Schedules auxiliary and computer classrooms using university scheduling system.
5. Acts as coordinator to service departments
6. Serves as telephone and office receptionist
Knowledge, Skills and Abilities
Successful completion of a pre-employment background check.
Degree Verification Requirement:
Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Commensurate with experience; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Special Application Instructions:
Resume and Cover Letter Required
Visit https://jobs.sandiego.edu/en-us/job/493796/administrative-assistant-ii-professional-and-continuing-education to complete our online application and, for full consideration, please upload a resume and cover letter to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at firstname.lastname@example.org
Hours: 40 hours per week; Monday - Friday, 8:30am - 5:00pm
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit http://www.sandiego.edu/smokefree.
Special Application Instructions
To apply, visit https://jobs.sandiego.edu/en-us/job/493796/administrative-assistant-ii-professional-and-continuing-education
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