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San Diego Community College District
  • Position Number: 1365021
  • Location: San Diego, CA
  • Position Type: Secretary and Administrative Assistants

Administrative Secretary

San Diego Community College District

Closing Date: 1/24/2019

Position Number: 00120242

Location: San Diego Mesa College

Position Type:

The Position:
From San Diego Mesa College President Pamela Luster:
San Diego Mesa College seeks energetic and dedicated candidates to apply for classified positions. The College is committed to academic excellence and diversity, equity and inclusion among its faculty, staff, and students. As the Leading College of Equity & Excellence, we take responsibility for equitable outcomes and work together to create successful pathways for all of our students.
As the largest college in the San Diego Community College District, the institution enjoys a solid financial standing, state of the art facilities, and a world class faculty and staff. For 55 years, Mesa College has been on the leading edge, from offering a Community College Bachelor's Degree, to being the #1 California Community College to graduate students with an Associate Degree for Transfer in 2016.
We are adding new staff, faculty and administrators who, alongside our stellar colleagues, will lead us into the future. If this opportunity sounds like the right fit for you, I encourage you to file an application for employment.

Applications are currently being accepted for Administrative Secretary in the Administrative Services department, located at San Diego Mesa College. Hours are Monday - Friday; 40 hour week. Selected candidate must be willing to adjust work days/hours based on the department's needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Under the general direction of an administrator, perform a wide variety of difficult and complex secretarial, administrative, and clerical duties; process administrative details not requiring the immediate attention of the administrator.
Serve as secretary to a high-level district or college administrator, relieving the administrator of a variety of clerical, technical, and routine administrative duties; serve frequently as a liaison between the administrator and staff, the public, industry, and other district or campus personnel.

Prepare and assemble agenda materials; review and proof documents, records, and forms for accuracy, completeness, and conformance to applicable rules and regulations.

Assist the administrator in developing schedules, class locations, and work assignments. Assist with resolution of complaints and confidential matters.

Organize and train office clerical personnel, which may include a large office staff; may make recommendations on clerical appointments and approved office procedures. May provide input to staff evaluations.

Collect and compile statistical and financial data and other information for inclusion into special and periodic reports; order and maintain office supplies; prepare special reports or purchasing bids as necessary; research information and establish appropriate formats; may prepare Board docket items.

Assist in preparing budget estimates and monitoring budget expenditures; perform limited inventories as required.

Compose correspondence independently; coordinate and communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and regulations are necessary.

Receive mail and identify and refer matters to the assigned administrator in order of priority; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members.

May take and transcribe dictation, including confidential material; record and transcribe notes from a variety of meetings; arrange and schedule a variety of meetings and conferences.

Operate a computer using word processing, spreadsheet, on-line requisition, and database programs to prepare a variety of correspondence, memoranda, reports, and other materials.

Establish and maintain complex, interrelated filing systems; maintain payroll and personnel records for certificated and/or classified staff. Input, modify, verify, and update data in systems and records as necessary.

Provide work direction, training, and guidance to office clerical personnel.

Perform related duties as assigned.

Major Responsibilities:


Desired Qualifications:
Knowledge: Applicable sections of California Education Code and State regulations. Computer applications, including word processing, spreadsheets, on-line requisitions, and databases. District organization, operations, policies, and objectives. English usage, grammar, spelling, punctuation, and vocabulary. Modern office practices, procedures, and equipment, including computer hardware and software. Operation, procedures, and precedent of office to which assigned. Oral and written communications skills. Principles and practices of administration, supervision, and training. Record-keeping techniques. Technical aspects of programs operations. Skills and Abilities: Analyze and resolve difficult and sensitive situations. Assemble diverse data and prepare reports. Communicate effectively both orally and in writing. Compose difficult correspondence independently. Establish and maintain effective working relationships with others. Learn quickly and apply specific rules, policies, and procedures of the specific office or program to which assigned. Maintain complex interrelated files and records. Meet schedules and time lines. Operate computers and business-related software, including word processing, spreadsheets, and databases. Operate a variety of standard office equipment. Perform difficult and complex secretarial and clerical work. Plan and organize work. Train and provide work direction and guidance to others. Type/keyboard at 60 words per minute. Understand and follow oral and written directions. Work confidentially with discretion. Work independently with little direction. Training and Experience: Any combination of training and experience equivalent to: graduation from high school and four years of increasingly responsible secretarial experience


Pay Information:
Range 22 ($3,552.32 $5,670.31) per month based on the current AFT Classified Unit Office Technical Salary Schedule

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the AFT-Guild, Local 1931 Classified Staff Collective Bargaining Agreement. This position is FLSA Non-Exempt and may accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

To apply, visit:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

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